University event management software for conference and event services.

Conference & event services

Handle requests from campus departments and outside groups, check space before you confirm, and send contracts and event orders in seconds.

Campus catering & dining

Plan menus, counts and service times on the same event conference services booked, with event orders your kitchen can work from.

Facilities & operations

Get room setups, AV needs and timing on one event order, plus setup lists that pull together every event on the schedule.

Campus event space at a glance

See ballrooms, union rooms, auditoriums and outdoor spaces on a date before you confirm, and share filtered calendars with each department.

Contracts & event orders for every booking

Branded contracts, event orders, proposals and invoices pull straight from the event and are ready to send for e-signature in seconds.

Departments stay connected

Flag catering or facilities when plans change, and give every user the right level of access with permissions you control.

Conferences and catering together

Build menus, packages, service charges and taxes once, then add them to any event, from a boxed lunch to a plated banquet.

Inquiries from outside groups

Website inquiry forms create events automatically, and follow-up reminders keep summer conference and rental leads moving.

Reports for your whole operation

Track pace against last year, budget against actual and deposits due, and see how many tables and chairs are committed each day.

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  Ballrooms, meeting rooms, auditoriums and outdoor spaces
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  Bookings for campus departments and outside groups
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  Event orders for catering, facilities and AV teams

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  Pay buttons in contracts, invoices and the client portal
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  Automatic reminders before each deposit is due
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  Payments post back to the event automatically

A department or outside group submits a request. Check space, hold the date and set a follow-up.

Send the contract for e-signature and set the deposit schedule for outside groups.

Add menus, room setups, AV and parking notes while the client follows along in their portal.

Give catering, facilities and AV the same event order, or a version tailored to each team, with final counts.

Express

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  1 event space
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  Unlimited users
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  Great for a single campus venue

Standard

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  Up to 5 event spaces
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  Unlimited users
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  A fit for many conference services teams

Professional

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  6+ event spaces
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  Unlimited users
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  For high-volume campus event operations

Does EventPro360 schedule classes or classrooms?

No. EventPro360 manages event and conference space, catering and the documents that go with each booking. Academic scheduling stays in the systems you already use.

Can both campus departments and outside groups book?

Yes. Set up event types for internal events, conferences and outside rentals, each with its own documents and details.

Can different departments have different access?

Yes. Every plan includes unlimited users, and you control exactly what each person can see and do.

Can outside groups pay online?

Yes. With EventPro360 Payments, clients pay by card or ACH from contracts, invoices or the client portal, and reminders follow up automatically. Available in the United States.

How long does it take to get started?

Most teams go live in two to four weeks. We help set up your spaces, menus and branded documents, then train your team to update them on its own, so changes are always in your hands.

Can staff see events away from the office?

Yes. EventPro360 runs in any web browser on a computer, tablet or phone, and you can publish filtered calendars that staff subscribe to on their own devices.